Casa Real at Ruby Hill Winery and outside vendors?

Casa Real and Palm Event Center’s preferred vendor list:

If you already booked Casa Real (or Palm Event Center – they are pretty the same in term of operation) for your wedding, you must know about their preferred vendor list. Basically, if you book the vendors on that list, there is no extra paperwork for you. However, if you want to look for vendors outside of that list, there are some paperwork they require in order to approve the vendors. Is it complicated?

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Their paperwork process:

No, the paperwork is not complicated – in our experience as photographers. Actually, you will not be the one who does the paperwork. The venues will email you a packet of forms that you just need to forward to your vendors and ask them to complete. After that, you just have to return the signed forms to the venues.

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Our experience with Casa Real & Palm Event Center:

Although we are not on their preferred list yet, the approval process was simple. In 2017, when we booked our first wedding at Casa Real (Rica & Nino’s wedding), we had to sign a vendor agreement, which basically indicates that we agree to the venue’s rules & policies. Then we submitted our certificate of insurance as requested. A week later, they approved our paperwork. A few months after, we booked our second wedding there (Young & Rachel’s wedding). This time, we just had to submit another vendor agreement for that wedding, and they approved only a few days later. In 2018, we booked two more weddings at Casa Real, with the same process and the approval time got shorter. The process is similar for Palm Event Center, where we’ve just done another wedding (Luke & Felicia’s wedding).

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We believe the venues have the preferred vendor list to make sure that the vendors you choose are good ones. But you should not let the process intimidate you. You just have to ask the vendors if they have any problem fulfilling the venue’s requirements. Do this process early in advance so that the venue approves your selected vendors.

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